PAYROLL ANALYST

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

Under the direction of the Payroll Manager/Sr. Payroll Analyst.  The Payroll Analyst’s main priority is the coordination of the payroll functions. This involves the preparation for running an accurate payroll on a bi-weekly basis as well as a supplemental payroll as needed.

Analyze and evaluate SEARHC policies, procedures, and other information in order to carry out tasks and provide guidance to employees, acting as an employee liaison for the payroll department. In the absence of the Sr. Payroll Analyst is responsible for running an on-time and accurate payroll. 

• Prints and processes Personnel Actions for new hires received from Human Resources.  Assist Sr. Payroll Analyst with all other Personnel Actions as needed.  Verifies employee social security numbers, pay rates, status, pay plans, work schedules, occupation, and location codes in Lawson.  Verifies bank routing information and set up employees for direct deposit.  Set up each employee in UKG Dimensions (Kronos), our Automated Timekeeping System.  Notify new hires via email and assist them with UKG Dimensions, Employee Self-Service, and any payroll related questions.  Answers and follows up on UKG Dimensions calls/emails from employees.  Sends pre-notification file to the bank for verification of direct deposit information.

• Sends email notification to employees and their supervisors on timesheets that need correction and/or approvals for the pay period. Collects and organizes paper timesheets.  Audit’s timesheets to verify names, ID numbers, position numbers, and correct pay periods.  Updates employee list for those employees turning in both paper/online timesheets.  Follows up with supervisors to correct all missing, late, and problem timesheets and responsible for tracking these timesheets.  Audits both paper and online timesheets for approvals, Sick PTO, PAL, FML, etc.  Prints all timesheets and employee disbursement requests sent to Payroll.  Data entry of paper timesheets into Lawson. Audits time entry for accuracy.  Audit’s earnings & deductions calculations for accuracy.  Stuff’s paychecks and mails them out on the appropriate day.  Prints copies of direct deposit receipts for terminated employees for mailing.  Scans and saves all timesheets at the end of the payroll.  Prepares spreadsheet for tracking unapproved timesheets and sends to upper management each pay period.

• Audit time records and hours against the payroll register. Run all payroll processes to reach the point of calculation. Audit the payroll register to verify child support, tax levies, and garnishments. Print and distribute payroll checks to the designated areas. Email direct deposit pay slips to employees. Request garnishments check from accounts payable. Sends direct deposit file to the bank in a timely manner to ensure employees are paid on time.

• Employee is responsible for creating new hire/rehire folders for employees and reporting them to the State of Alaska Child Support Enforcement Division.   Online verification of Social Security numbers with Social Security Administration.  Purge all terminated employee leave plans and employee files.  Enters direct deposit requests/changes, W4 new hire/changes, and worker comp codes for new hires/job changes.

• Answers phone calls from employees regarding all payroll related matters.  Research lost payroll checks and assists to replace as needed.  Assist with fiscal year audits.

• Assist supervisors with UKG Dimensions, which can include approvals, corrections or changes. Assist supervisors with new employee’s timeclock enrollments.  Filing, shredding, and various ad hoc projects as assigned.

Education/Experience

• High School Diploma or GED.
• Two years payroll, accounting or finance processing experience using in-house accounting software, data entry experience, (preferably in an accounting environment), three years basic knowledge of word processing and spreadsheet applications. Experience with Lawson Financial Software and/or a UKG (Kronos) Timekeeping System a plus.

Knowledge, Skills & Abilities:

Knowledge:

• Knowledge of overtime rules
• Knowledge of Federal and Alaska State Laws
• Knowledge of Child support/Garnishments rules.

Skills:

• Excellent work ethic and willingness to learn new skills
• Great attention to detail and data entry skills
• Effective problem solving-skills.

Abilities:

• Ability to detect and avoid data entry errors in computing figures
• Ability to work under time pressure
• Ability to verbally explain policies and procedures to employees.