ASSISTANT DIRECTOR OF FINANCE OPERATIONS

Job Locations US-AK-Juneau
Job ID
2021-5806
Category
ACCOUNTING/FINANCE/REVENUE CYCLE
Type
Regular Full-Time/80hrs (1.0 FTE) -A1

About Us:

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

 

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

Job Overview:

The Assistant Director of Finance Operations is responsible for management of operationally embedded finance team at SouthEast Alaska Health Consortium (SEARHC). 

 

In addition, the Assistant Director of Finance’s overall responsibilities include:

  • Partner with Assistant Director of Financial Planning and Reporting to execute organization’s annual planning cycle.
  • Partner with Assistant Director of Financial Planning and Reporting to develop and manage core statistical and metric definitions and reports.
  • Partner with Assistant Director of Financial Planning and Reporting to develop and manage departmental productivity reporting.
  • Facilitation of division monthly operating review meetings.
  • Oversee the preparation of key government and agency reporting and reimbursement filings.
  • Development of monthly consortium narrative.
  • Establish financial policy and internal controls, working with various SEARHC departments on financial issues, financial systems implementations, expense controls and revenue optimization.
  • Manage service pricing.
  • Support operational business development through development of pro forma and return on investment analyses.
  • Imbed a culture of continuous improvement across the leadership and staff of areas of oversite.
  • Work collaboratively on other key projects as assigned by the CFO.

Responsibilities:

The following accountabilities reflect the performance expectations for the SEARHC Assistant Director of Finance Operations but are not intended to be all inclusive.

 

Organization-Wide Financial Operations

  • Actively participate as a collaborative member of the management team ensuring effective communications on financial activities throughout the organization.
  • Identify and assess potential financial risk, leads the process for the establishment and monitors mitigations plans and communicates such to the CFO.
  • Maintain and present strong business acumen in order to work collaboratively and effectively with corporate departments such as Compliance, Information Systems, Legal, and other departments that provide support services to SEARHC.
  • Ensure Operations has the financial expertise and tools to effectively manage capacity and costs to operate at an efficient variable and fully-loaded costs.
  • Proactively advise and educate management on all financial activities, trends, and other aspects which impact the hospitals’ performance.
  • Control expenses without compromising quality.
  • Assess profitability and provide counsel and recommendations related to business prioritization, resource allocation, and strategic planning, in conjunction with the CFO and other members of the finance leadership team.
  • Analyze and interpret data and develop clear and informative methods to present financial information to our stakeholders.
  • Develop and implement the financial metrics to meet and exceed operational goals and work with Finance and Operations leadership to formulate sound strategies in leading SEARHC to achieve operational success.
  • Assist with the annual budget preparation and benchmarking activities.

Reimbursement

  • Design and execute all service pricing strategies for the organization.
  • Develop and manage tools to support departmental charge review and partner with operational leadership to identify charge capture opportunities.
  • Manage periodic patient service revenue reserve updates.
  • Lead the compilation of all required annual fiscal year detailed revenue and expense data that is supplied to the external consultants engaged to prepare and file the annual Medicare Cost Report.
  • Partner with external consultants to identify revenue opportunities with respect to previously filed cost reports.

SCOPE OF IMPACT

 

Functions within SEARHC, a mission-driven organization, serving 18 Native Alaska communities in the southeast Alaska region.  SEARHC provides extensive services throughout two medical centers in Juneau and Sitka, as well as an extensive health center and specialty clinic network.

 

Communicates and performs all responsibilities in a manner that supports, promotes and integrates the SEARHC mission, vision, goals and objectives.

 

Externally, develops strong, values-based relationships with external auditors, reimbursement consultants, bank representatives, investment advisors, actuaries, and other financial advisors, vendors, community affiliations, tribal organizations, consultants and other resource and health care providers.

Internally, has Consortium‐wide impact on budget creation and execution, financial policy direction, reporting, and regulatory interpretation.  This position interacts with the SEARHC Boards of Directors, all levels of leaders and employees.

 

The following positions report directly to the Director of Finance Operations:

  • Finance Operations Manager - Wrangell
  • Finance Operations Manager - Sitka

Qualifications:

Education:
  • Bachelor’s degree required; Master’s in Business Administration or related field preferred.

Certification:

  • Certified Public Accountant or professional equivalency preferred.

Experience and Professional Qualifications:

  • 5 years plus of progressive financial operations leadership experience within a complex hospital or health system.
  • Proven track record of collaboration with operations (including physicians and nursing leaders) and improving financial results in the area of expense control.
  • Extensive labor and non-labor analytics experience.
  • Healthcare experience in the areas of general accounting, financial reporting and budgeting (including annual audit and cost report), financial information systems and implementations financial operations, healthcare systems, financial analysis, multi-discipline management experience, ethics, and excellent leadership and communication skills.
  • Expertise in the establishment of internal controls and policies, capital, and financial modeling.
  • Reputation for leading by example and the ability to recruit, develop and retain top talent.
  • Proven ability to select and manage direct reports, external auditors and vendors.

Knowledge, Skills, and Competencies

  • Knowledge of sound accounting principles and revenue cycle operations in health care.
  • Hands on leader that builds and maintains collaborative relationships across all functions and levels within the organization.
  • Easily draws connections between related activities and has the ability identify trends that require attention.
  • Exhibits flexibility while influencing others to improve processes and implement changes.
  • Anticipates needs of those that Finance serves, responds quickly to requests, provides helpful guidance and support, monitors and follows up as required.
  • Demonstrates outstanding communication skills. Produces concise, incisive, logical power point presentations and written documents.
  • Approaches change by accomplishing milestones and works with and through others to drive change.
  • Possesses a style which is both collaborative and results-oriented. Works easily with a wide variety of interpersonal styles and is open-minded on alternative means of achieving business results.
  • Adaptable, collaborative and flexible leadership style with a commitment to achieving excellent results by overcoming obstacles and creatively solving problems in a confident and constructive manner.
  • Highly intelligent, intuitive, proactive, articulate, charismatic and collaborative leader; highly organized and self-motivated with a direct and open style.
  • Outstanding analytical, strategic planning skills and solid business acumen; verbal, interpersonal and written communication skills (including active listening); excellent presentation and facilitation skills.
  • Politically astute, creative thinker and problem solver with exceptional abilities to introduce and influence ideas.
  • Skills in:
  • Planning, decision-making and process improvement.
  • Mentoring, team building and in involving others in change and service improvement.
  • Promote development and maintenance of systems to ensure efficient processes.
  • Hold appropriate accountabilities to progress toward change.
  • Ability to:
  • Handle stressful situations; work in a fast-paced, demanding environment.
  • Navigate successfully in a complex environment simultaneously managing several projects/activities.
  • Communicate with all levels of the organization comfortably and present to internal and external audiences, physicians, media, and administration.
  • Align and integrate the Finance Division’s goals with the organization’s goals.
  • Affect change through influence, working closely with departments throughout SEARHC.
  • Operate with a sense of urgency with rapid response capabilities, on constricted timelines and able to manage multiple projects at one time, with varying priority.
  • Understand changing healthcare market dynamics, translating them into actionable strategy and implementing the strategy to achieve pre-set objectives.
  • Analyze and interpret professional journals, financial reports and legal documents.
  • Investigate and interpret financial data, regulations, and best practices with the aptitude to apply them to executable and enforceable policy.
  • Promote development and maintenance of appropriate systems to ensure efficient processes.
  • Hold appropriate accountabilities to progress toward change.
  • Expresses commitment to SEARHC’s mission, personally identifies with its vision and takes pride in shared success.
  • High ethical standards with sound judgment a

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