ACCOUNTS PAYABLE TECHNICIAN

Job Locations US-AK-Juneau
Job ID
2021-5463
Category
ACCOUNTING/FINANCE/REVENUE CYCLE
Type
Regular Full-Time/80hrs (1.0 FTE)

About Us:

 

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

 

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

Job Overview:

Under the supervision of the Accounts Payable Supervisor, the Accounts Payable Technician’s primary responsibilities are to operate the intake and indexing of SEARHC vendor invoices, and direct communication from a central email and telephone.  The Technician will be a resource to employees, managers and vendors for questions and access to archived documents. The Technician will perform/engage in these activities in a professional and collaborative manner.

Differentiate between various trade documents, i.e. Purchase Orders, Requisitions, Credit Memos, Invoices, Statements, et cetera.

Communication on behalf of the Accounts Payable department, relaying and routing questions or other information to the appropriate stakeholder of the payment cycle.

Responsibilities:

  1. Evaluate all invoices for duplication, authenticity, and identify any inconsistencies and errors and perform timely data entry.
  2. Maintain daily evaluation of the central Accounts Payable email inbox to sort, upload, and index electronic invoices and statements.
  3. To answer the phone, return calls, and operate a central hub of communication for Accounts Payable.
  4. Ensure timely communication and feedback to both internal and external customers of Accounts Payable
  5. Maintain the integrity of paperless document management systems.
  6. Help to provide proof of payment and supporting documentation for the audit of any Accounts Payable responsibility.
  7. Handle routine calls from vendor and managers inquiring on status of payment.
  8. Process incoming mail by scanning and organizing into the paperless management system.

Qualifications:

 

Education

  • High School Diploma or GED

Experience

  • Two years processing computerized payroll, accounting, or other financial systems
  • One year of data entry experience
  • Basic knowledge of cloud based technologies
  • Proficient in utilizing Microsoft Office Suite

 

Knowledge, Skills & Abilities

 

Knowledge of:

  • Ability to research problems and enter large volumes of data timely and accurately
  • Ability to communicate effectively and appropriately

Skills:

  • Positive attitude, excellent work ethic and a willingness to learn new skills
  • Oral communication skills needed to explain accounts payable processes to individuals of various backgrounds and cultures, both in person and over the phone in a positive manner
  • Professional demeanor
  • Must exhibit interest in being a team player
  • Strong organizational skills
  • Accurate data entry skills
  • Ability to pay close attention to detail
  • Excellent customer service skills in dealing with vendors (internal and external)

Ability to:

  • Ability to remain calm in stressful situations
  • Handle multiple tasks with deadlines
  • Work under time pressure and limitations
  • Detect and avoid errors in copying and computing figures
  • Pay close attention to detail in a high-volume data entry work

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