SR. EXECUTIVE ASSISTANT– Senior VP/Chief Administrative Officer

Job Locations US-AK-Sitka
Job ID
2021-5406
Category
EXECUTIVE ADMINISTRATION
Type
Regular Full-Time/80hrs (1.0 FTE)

About Us:

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

 

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

Job Overview:

The Senior Executive Assistant reports directly to and works closely with a Senior Vice President or President. The Senior Executive Assistant is responsible for support through a combination of project management, writing and editing, research, and administrative support.  The Senior Executive Assistant is a highly visible and complex position with Consortium-wide impact.  The role requires activities at multiple levels of the Consortium, which may include initiating, planning, monitoring, controlling and executing a wide variety of tasks and projects on behalf of their senior leader.

Responsibilities:

  • Manage special projects for the Senior Vice President or President
  • Manage calendars, meeting schedules and travel. Anticipate needs based on scheduled obligations
  • Prioritize emails, phone calls and messages
  • As assigned, act as a direct point of contact on behalf of their senior leader
  • Meet and manage internal and external deadlines
  • Support and coordinate projects with other departments
  • Understands the policies, procedures and political nuances that impact the health system and cultivate advocates for Tribal Health across the State of Alaska
  • Coordinates research, planning, development and evaluation of new programs and other business development
  • Prepare policy briefings, talking points, presentations and proposals for internal and external meetings
  • Schedule, prepare materials and notes, and ensure follow-up for various Board, leadership and staff meetings
  • Draft and edit various documents including internal/external correspondence
  • Conduct and assemble research, track other program models and generate ideas on a variety of topics
  • Assists in the development and implementation of business/growth strategies and marketing plans for clinical products and services, payers and the medical staff.
  • Monitors, analyzes and reports on healthcare industry trends,
  • Prepares findings of market survey results for system leadership.
  • Research and prepare briefing materials for key meetings and presentations
  • Participate in meetings, taskforces and workgroups both internally externally
  • Facilitates the strategic planning process and other market planning needs
  • Record and compose minutes for board meetings
  • Facilitate the flow of emails and telephone communications;
  • Other responsibilities, as required.

 

Qualifications:

Education:

  • Bachelor’s Degree or equivalent work experience required

Experience:

  • 5 years experience in a high-level administrative support position
  • Experience working with Executive level staff preferred

 Knowledge, Skills & Abilities:

Knowledge

  • Knowledge of the healthcare industry and relevant trends.

Skills

  • Self-motivated, focused, positive attitude, flexible, and proactive
  • Ability to multi-task and work in fast-paced, demanding environment
  • Strong organizational skills
  • Excellent oral and written communication skills
  • Strong communication, composition, computer systems, prioritizing, and public relations skills
  • Advanced computer skills, Excel, Word, PowerPoint
  • Excellent spelling, grammar, and editing skills

Abilities

  • Ability to deal with high-level outside influences
  • Ability to partner (collaborate) and work well with people at all levels
  • Ability to identify creative solutions that address time, budget, quality
  • Ability to develop, organize, and implement office procedures and systems
  • Ability to make decisions and maintain confidentiality
  • Ability to initiate and complete projects with minimal supervision

 

 

 

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