PROJECT COORDINATOR

Job Locations US-AK-Sitka
Job ID
2021-5110
Category
LANDS AND PROPERTY MANAGEMENT
Type
Regular Full-Time/80hrs (1.0 FTE)

About Us:

 

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

 

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

Job Overview:

The Project Coordinator provides support for projects of differing complexity undertaken by the Lands and Property Management team.  This position specializes in planning, managing, and executing projects related to the division's development and success. Responsibilities include submitting project deliverables, preparing status reports, and establishing effective project communication plans as well as the proper execution of said plans. Establishes and maintains good working relations and rapport with administrators and departments within the Consortium. This position provides administrative support to the Sr. Director of Lands and Property Management.

Responsibilities:

The Project Coordinator is responsible for organizing and managing all lands and property management projects for the organization. This position coordinates schedules and deliverables, ensuring projects are completed on time, on budget, and ensures regular status reporting. The Project Coordinator will: 

 

  • Lead project management efforts efficiently through processes including conducting research and analysis, soliciting stakeholder inputs, developing strategic recommendations, and executing.
  • As assigned, act as a direct point of contact between the Lands and Property Management team and other departments and divisions within the Consortium, providing effective direction to ensure expectations are properly managed.
  • Meet and manage internal and external deadlines. Manage and coordinate the day-to-day efforts for assigned projects.
  • Manage and oversee writing and updating of policies and procedures relevant to responsibilities of the department.
  • Lead project meetings including scheduling, developing and distributing meeting agendas and materials, and managing meeting notes and follow-up items.
  • Manages and tracks department budget, including review and approval of staff purchase card (pcard) transactions and statements.
  • Manages the procurement and development of external contracts, software, and office supplies for staff.
  • Prepares HR documents including PA’s for new hires, term PA’s, Request for Recruitments docs and other HR tasks.
  • Makes travel arrangements for department staff.
  • Develops and supervises programs for the maximum utilization of services and equipment.
  • Acts as backup support for fleet and housing coverage, as needed.
  • Manages the Sr. Director's calendar.
  • Performs other work-related duties as assigned by supervisor.

Qualifications:

Education

  • Bachelor’s Degree in Business Management, Healthcare Administration or other related field. Relevant work experience may be exchanged for a degree.

Experience

  • 2-4 years of progressively responsible experience planning and managing projects and or managing project or departmental budgets.
  • Demonstrable experience working with the varied roles, both internally and externally.

 

Knowledge, Skills & Abilities

Knowledge:

  • Advanced knowledge of computer word-processing applications.
  • Knowledge of computer spreadsheet applications.
  • Knowledge of customer service principles and processes.

Skills:

  • Strong organizational and analytical skills.
  • Strong interpersonal skills.
  • Excellent oral and written communication skills.

Ability to:

  • Perform multiple complex administrative processes simultaneously, independently, and with a high degree of confidentiality.
  • Communicate in a clear, concise, and effective manner both in written form and orally.
  • Analyze problems and propose logical solutions while maintaining confidentiality of information and processes.

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