ADMINISTRATIVE ASSISTANT II (CMO)

Job Locations US-AK-Sitka
Job ID
2020-4265
Category
EXECUTIVE ADMINISTRATION
Type
Regular Full-Time/80hrs (1.0 FTE)

About Us:

 

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

 

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

 

Job Overview:

Provides administrative support for the Clinical Operations division working closely with the Executive Assistant to the VP/Chief Medical Officer, and the VP/Chief Medical Officer. This assistance includes communications that involve the operations leadership team, maintains the including scheduling, records meeting discussions and provided minutes, and coordination of various special project. While the primary assistance is to the operations leadership team, this positon may assist other executives.

 

This position is required to maintain strict confidentiality while working with sensitive information. Employee must be able to make work independently making judgment calls when supervisor not available.  Employee will be required to sit for long periods of time in front of a computer terminal.  High level of concentration is necessary to properly process/reconcile travel orders for payment being accurate and timely, must be able to work under stressful conditions.

 

Responsibilities:

  • Provides general administrative support as requested by Executive Assistant including but not limited to: CMO travel requests, filing, ordering supplies, answering phones, greeting visitors, booking meetings etc. Collects and distributes all incoming and outgoing mail.
  • Maintains and operates various databases for division as requested by Executive Assistant.
  • Provides project/program assistance to division as requested by Executive Assistant, including organization, meeting support, data entry and analysis, and problem solving
  • Reconcile monthly P-card statement and attach appropriate documentation to support payment of charges. Arrange air charter transports to meet staff needs.
  • Assist visiting VP and Division level executives upon request
  • Assist Marketing and Communications with administrative tasks such as: processing invoices, reconciling P Cards, assisting with events, time cards etc.
  • Other duties as assigned.

Qualifications:

Education

  • High School Diploma/GED
  • 2 years of general office experience; or an equivalent combination of education and experience

Experience

  • One year of data entry experience
  • One year experience processing travel arrangements/working in travel industry preferred
  • Medical Terminology (college course) or 6 months experience in a health care setting preferred

Knowledge, Skills & Abilities:

Knowledge of:

  • Computer applications: MS Office suite: Excel and Word
  • Operating Basic office equipment.

Skills:

  • Skill in problem solving
  • Attention to detail and to proof work—accuracy is a must
  • Excellent customer service skills in dealing with vendors (internal and external)
  • Organizing work and maintaining an attention to detail.
  • Time management and multitasking.
  • Written and oral communication skills

Ability to:

  • Maintain strict confidentiality in all business-related matters
  • Prioritize work assignments and accomplish the quality and quantity of work expected within set time limits.
  • Communicate effectively, specifically where one must frequently convey detailed or important instructions or ideas accurately.
  • Multi task

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